How your board is organized
Agiflow uses three levels. Understanding them takes about two minutes and makes everything else make sense.
01 — Three levels
Project
The big container. One per goal, product, or client.
Work Group
A cluster of related tasks. Like a chapter in a book.
Write the intro email
Upload the banner image
Schedule the Monday post
01
Project
Think of a Project like a binder with your name on it: 'Client A Website', 'My Podcast', 'Q3 Marketing'. Everything for that goal lives inside it.
02
Work Group
Inside the binder, you have sections — 'Social media posts', 'Landing page', 'Email campaign'. Each section is a Work Group. It bundles related tasks so they don't get mixed up.
03
Task
A Task is one job. Something you can actually do and tick off: 'Write the intro email', 'Upload the banner image', 'Schedule the Monday post'.
02 — What the labels mean
Every task has a status label. Here's what each one means — and why it matters:
An idea. Not started, not committed. Your AI won't touch these yet.
Approved and ready. Your AI can pick these up and work on them.
Someone (or an AI) is working on this right now.
Finished and checked.
Tasks need to be in Todo before your AI can pick them up. If your tasks are still in Planning, ask your AI to "groom the backlog" first — it'll move the important ones to Todo for you.
03 — A real example
Project
New client onboarding
↳ Welcome materials
Write welcome email
TodoCreate slide deck
Planning↳ System setup
Set up project folder
DoneShare access to tools
DoingNow let's put it to work
See how to ask your AI to actually do the tasks on your board.